Deanna Bargmann will be retiring at rhe end of the school year. She will work through the month of June. The office has received several inquiries into the job and I have established a time-line for filling the position.
The school will officially advertise the position in January. We will accept applications through mid-February, then interview for the position in late February. A recommendation will be made to the School Board at the March Board meeting. The new bookkeeper will begin in April and work with Mrs. Bargmann until the end of June.
Below is the job description for the position. Payroll accounting and paying the bills are the two most important aspects of the job. Preference will be given to applicants who have previous experience in both. We also want a positive, friendly person who works well with students and the public and can deal with confidential matters appropriately.
Title: Business Manager 5.1
Qualifications: 1. High Schools Diploma
2. Demonstrated aptitude or competence for assigned responsibilities.
3. Such alternatives to the above qualifications as the Board may find
appropriate and acceptable.
Reports To: Superintendent of Schools
Job Goal: (Administrative Secretary) To assist and relieve administration of paperwork and impediments so that they may devote maximum attention to the central problems of education and educational administration; to contribute to the efficient operation of a school office so that it can play its effective part in the educational process.
(Bookkeeper) To assist in the administration of the district’s business
affairs so as to provide the maximum services for the financial
resources available; To contribute to staff morale by the prompt and
accurate handling of all payroll matters.
Performance Responsibilities:
1. Maintains a complete and systematic set of records of all financial transactions of the district.
2. Records detail of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records, etc.
3. Summarizes and balances entries recorded in individual journals and ledgers and transfers data to general ledgers.
4. Prepares financial statements, income statements, and cost reports to reflect financial condition of the district.
5. Traces errors and records adjustments to correct changes or credits posted to incorrect amounts.
6. Computes and records cash receipt summaries.
7. Reconciles canceled payroll and accounts payable checks with bank statements
and verifies bank balance with statements.
8. Receives and computes all payrolls, making deductions for income tax, retirement,
annuities, health and medical insurance, and the like.
9. Maintains records covering all deductions.
10. Keeps record of staff leaves and absences and the records of substitute teachers.
11. Mails checks to those employees who are absent during summer months.
12. Maintains the time records of all hourly employees and certifies them for salary
purposes.
13. Obtains, gathers, and organizes pertinent data as needed, and puts it together in usable form.
14. Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.
15. Maintains such student records as shall be required.
16. Orders and maintains supplies as needed.
17. Places and receives telephone calls and records messages.
18. Welcomes visitors and arranges for their comfort, and screens unexpected callers in accordance with predetermined policy.
19. Types a variety of materials, such as letters, student records, reports, memos,
monthly statements.
20. Verifies totals on report forms, requisitions, etc., and proof reads work of other typists as requested.
21. Performs various related office duties and other such tasks as assigned.
Terms of Employment: Salary and work year to be established by the Board. Work schedule to be established by the Superintendent.
Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board’s policy of Evaluation of Classified Personnel.
